The Hatfield Rotary Club

(Right click to print this form and return with entry fees by post.)

ROTARY CLUB OF HATFIELD

CHARITY SPONSORED HORSE RIDE
in Hatfield Park, Sunday, 4 OCTOBER 2009

ENTRY FORM

Name and Address of Rider (add an email address to save on our postage!)	Age if under 16	Name of Horse	Entry Fee £12 pre-booked - £10 each for 5 or more
1.			£12
2.			£24
3.			£36
4.			£48
5.			£50
		Total Enclosed	£

Please return this form with non-returnable Entry Fees of £12 for each rider, £10 each for 5 or more riders AND either e-mail address or a large S.A.E. to:

Horseride, c/o 2 Bury Green Wheathampstead Herts AL4 8AE.

Make cheques payable to "ROTARY CLUB OF HATFIELD".

NAME & ADDRESS FOR REPLY

NAME ______________________________________________________

ADDRESS ____________________________________________________

TELEPHONE No. ______________________________________________

EMAIL_______________________________________________________

SIGNED _____________________________________________________

YOU MUST ALSO SIGN AT END OF FORM TO ACKNOWLEDGE ENTRY CONDITIONS

1. Early application is advised as this popular event is likely to be oversubscribed.

2. Please identify riders needing to bring an escort due to age, inexperience or disability.

If you use a commercial stable, please give details:

NAME________________________________________

ADDRESS_____________________________________

______________________________________________

TEL NO_________________ EMAIL__________________________________

ENTRY CONDITIONS

1 PRIZES

Prizes will be awarded in three categories, Trophies to riders who achieve the highest sponsorship in two age classes (Seniors and Juniors, under 16 on the day of the event) and a Medal for all riders who achieve in excess of £75 sponsorship in Senior category and £50 in Junior category..

Rosettes will be awarded to all riders who complete the course.

2 THE COURSE

The Course will be approximately 8 miles long. Riders may start between 10.00am and 12.30pm. With Reception's agreement riders may commence a second circuit before 12-30pm; an additional donation would then be appreciated.

All rides must be completed before 3.00pm and Hatfield Park cleared by 4.00pm.

3 ENTRIES

(a) All participants in the horse ride must have Public Liability / Third Party Liability for their horses.

(b) Horses and ponies must be four years old or over.

(c) The non-refundable entry fee of £12 for each rider (£10 each if 5 or more enter together) must be enclosed with the entry form, together with either your email address or a stamped self addressed envelope. MAKE CHEQUES PAYABLE TO "ROTARY CLUB OF HATFIELD".

(d) The entry fee on the day will be £15, entries permitting.

(e) Requests to ride together must be made at the time of entry, numbers permitting. The names of those wishing to ride together should be on one entry form, or where there is insufficient space, on attached copies of the entry form.

(f) Entries may be limited and will be accepted in order of receipt. Post entries to: Horse Ride, c/o 2 Bury Green Wheathampstead Herts AL4 8AE.

4 SPONSORSHIP

(a) In addition to the entry fee each rider must obtain a minimum of £15 sponsorship for entering the ride.

(b) Sponsorship monies must be paid before leaving the course on 4 October 2009.

5 RULES AND ESSENTIAL SAFETY REQUIREMENTS

(a) Vehicle entry to the Park is from the west bound carriageway of the A414 only. East bound vehicles must enter the west bound carriageway at the roundabout 1 and 1/4 miles beyond the entrance.

All vehicles leaving the Park must turn left onto the west bound carriageway.

East bound vehicles can enter the east bound lane at the small roundabout adjacent to the Tesco Store.

Drivers and Riders must obey the Highway Code at all times.

Hatfield Park main gate (opposite Hatfield Station) may not be used.

(b) A Hacking entry from the south side of the Park, is shown on the map.

(d) No departure from the marked course is permitted.

(e) The organisers would prefer dogs to be left at home. If you bring a dog keep it on a lead..

(f) Only riders, drivers and assistants for the young, inexperienced and/or disabled riders are allowed into the Park free of the normal park entry fee.

(g) All spectators must pay the standard Park entry fee.

(h) Riders not wearing identification numbers, misbehaving or showing lack of consideration to others will be required to leave the course.

(i) The Rotary Club of Hatfield will not accept liability any damage, injury or loss to any person, horse or property howsoever caused.

(j) The decision of the Organising Committee is final in all matters.

6 HEALTH & SAFETY

(a) Course Stewards identified by Rotary Tabards, Rotary Steward badges and First Aid Uniforms can be approached with safety.

(b) Stewards will have communication facilities to Ride Reception, medical, veterinary and all emergency services.

(d) Riders are strongly advised to wear back protectors.

(e) Riders with excitable horses or horses likely to kick, should attach red ribbons to the saddle and tail.

Inexperienced riders or horses should have green ribbons on saddle and tail.

Nervous horses should have yellow ribbons on saddle and tail.

Ribbons should be clearly visible to other riders.

(f) Riders are advised to ride in small groups. Under sixteen year olds MUST ride in groups of three or more or with an adult known to them.

(g) Jumps may be attempted only once, except with the express permission of the officiating steward.

(h) A course map and list of telephone numbers will be supplied to riders.

(i) Numbered course "way points" correspond with those shown on the map.

(j) please report any incident, accident or course problem as soon as possible to a Steward or Ride Reception giving details and exact location, if possible, by using "way points" or other identifiable location point.

(k) If a rider is injured, seek help to divert oncoming riders, keep rider warm, immobilised and request aid from a steward.

(l) If a rider accidentally strays from the course, retrace route back or use map to return to course.

(m) The course will be "swept" 30 minutes after the last rider starts.

(n) Riders may drop out at any point, but MUST notify a Steward before leaving the course.

(o) All riders MUST report back to Reception on completion of their ride.

7 COURSE LIMITATIONS

(a) The majority of the course is on private land and access is only permitted to Riders, and Assistants, as defined in Paragraph 5, and Spectators who have paid the standard Hatfield Park entry fee.

(b) Spectators are not permitted to follow individual riders around the course.

8 A RESPONSIBLE ADULT MUST SIGN THE FOLLOWING DECLARATION:

I HAVE READ and AGREE TO THESE RULES and CONDITIONS and all riders listed in this entry application have been made aware of and have agreed to these Rules and Conditions.

Signature_________________________________

Print Name________________________________

Date_____________________________________